Basic Cost Saving Idea for the Office
Whether you are a small business or a giant corporation the focus is to increase profits. While there are a number of ways you can accomplish this, according to cost reduction consultants one of the simplest ways to do this is to reduce overhead costs, and office cost savings are one area where management can focus.
One option available to you is to hire a Cost Reduction Consultant to do a cost reduction analysis of your company. This is generally the best bang for your buck. However, if you’re not ready to endure the cost of hiring a Cost Reduction Consultant here are some ideas on hot reduce costs in a company office.
1. Recycle Everything Recyclable
Offices are filled with newspapers, unused papers, printed documents, faxes, proposals, magazines, and the list goes on. Instead of tossing the waste in the trash, get paid to recycle. Call your local recycling company to set up a contract for picking up your recyclables. This applies to all recyclables.
For example, many empty laser cartridges can be returned to the manufacture for a discount, or even better refill your existing cartridges for a fraction of the cost. Think recycle when it comes to your office.
Another good example is misprinted papers. Every office has them. Rather than tossing them into the trash, why not reuse them internally for things like notes or scrap paper.
2. Negotiate the Lowest Price Possible
When you are negotiating contracts for office supplies, don’t just agree to their market price. Instead try to negotiate a discount, perhaps based on volume or dollar value. They can’t say no unless you ask, and according to the cost reduction consultants you’ll be surprised at just how many times you can negotiate a discount.
3. Switch it off When Not in Use
Electricity is expensive and leaving on things like computers, scanners, printers, air conditioners, or lights are a drain on your profit margin. Make it police to shut off electronics that are not being used, and have the last person out of the office turn off the lights. Utility cost managements will effectively increase your profits.
4. Reduce the Amount of Printing or Photocopying
In most offices printing and photocopying are ongoing, yet too often whatever is printed is quickly read and then tossed in the trash. As part of reducing business cost create a policy to reduce the number of items printed or photocopied. For example, if a clerk receives an email relating to a meeting does it need to be printed or can a simple note recording the time of the meeting be sufficient.
Be patient it can take a bit of time to retrain the way your staff thinks, but in the end it will be worth the effort because you’ll positively affect your profits.
5. Reduce Your Communication Costs
One of the greatest expenses many businesses face is their communication costs, which include phone calls, faxes, internet, and cell phone usage. Technology offers you a wealth of choices for cheap communication.
For example, services like Skype or MSN make it easy to hold a conference call with no costs associated. VOIP eliminates long distance charges, and faxes can be handled through your internet access and company network. Cell phones can have packages negotiated for optimum rates and phones with data packages can save your employees time and money. While each office is different according to cost reduction consultants a telecom audit is a good use of your resources and your funds.
Cost reduction consultants recommend implementing cost saving in your office as soon as possible.